Job Posting

Summer Staff, Program Administration





Campfire Circle (formerly Camp Ooch & Camp Trillium) has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It’s where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs, at no cost to them. As a privately funded organization, Campfire Circle donors make thousands of life-changing experiences possible for Campers throughout the year, all across Ontario.

At Campfire Circle we are committed to ensuring employment is accessible within our organization. To help reduce financial barriers for summer staff members, we have funding available to assist with costs related to the job such as: camping equipment/gear, outdoor clothing, training/certifications, and transportation, mileage, or parking. If you require financial assistance related to the program, you are invited to make this known during the recruitment process.


Do our values of care, community, inclusion, sustainability, and integrity resonate with you? Whether it’s at Rainbow Lake, a quiet 143 acres site in Waterford, at Muskoka, which features 400 wooded acres in the town of Rosseau, or at one of our urban locations in the GTA, London, Ottawa or Hamilton, you are connecting kids and families with fun indoor and outdoor activities that help improve their overall wellbeing.

Campfire Circle will be running in-person overnight camp programs at both of our overnight camp locations, and community and day camp programs in the GTA, London, Ottawa and Hamilton.

Do you have experience as a staff or volunteer working with children in a recreational setting? We are searching for Summer Staff, Program Administration to join our Summer Staff Team in 2023.


Reporting to the Supervisor, Program Administration & Family Liaison, and working closely various teams across the organization, including program administration, medical, in-hospital, overnight, and volunteer teams, this role will provide support to the program admin team to ensure summer camp programs are reaching as many children and families as possible and is accountable for camper and volunteer administration associated with the Program Department.

During your experience at Campfire Circle you will hone and develop your skills relating to database management, communication with stakeholders and vendors, emotional resilience and compassion, and building personal and professional relationships within a team of like-minded co-workers and volunteers.

Start Date: May 1st, 2023

End Date: September 1st, 2023

Rate: $680/week

*Training/virtual training dates may occur prior to this date and are included in your full contract rate*

Please visit our website at to view the full details of all our available positions.


In accordance with our mandate of creating a caring and safe environment for ill children and their families, we require attestation of childhood vaccinations, updated Police Record with Vulnerable Sector Screening, and proof of full vaccination against COVID-19 for all of our staff. We also require TB testing for all our program facing staff. Additionally, all of our staff are required to be currently eligible to work in Canada.


Required Criteria:

  1. Excellent proficiency with Microsoft Excel and Word
  2. Experience working with a database
  3. Excellent accuracy and organization
  4. Excellent oral and written communication skills in the English language
  5. Administrative experience
  6. Experience working in a camp environment
  7. Current G2 or G class driver’s license, and insurable under Campfire Circle’s driving insurance policy.
  8. Current police reference check and vulnerable sector screening

Advantageous Criteria:

  1. Working knowledge of CampSite database.
  2. Experience working for a camp or non-profit organization.
  3. Relevant education in administration, or related field
  4. Experience working with volunteers.

Personal/Professional Characteristics

Excellent time-management and organizational skills, approachable, flexible and adaptable, enthusiastic, collaborative, detail orientated, excellent oral and written communication, able to meet deadlines, good problem solving skills, able to take ownership of tasks, able to work in team environment, and excellent customer service

Particular Working Conditions:

  1. In consideration of the population Campfire Circle serve, the incumbent is a non-smoker.
  2. This position is based out of our Toronto office.
  3. Routine weekend commitments, and occasional evenings required
  4. Will require some travel within Ontario to support camper buses

Physical Requirements:

The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. The job is performed in a generally hazard free environment and in a clean atmosphere.


Qualified applicants are encouraged to apply by email at Please indicate in the subject line the title of the role(s) you are applying for. 

Don’t meet every single requirement in this posting? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification or requirement we encourage you to apply anyways. You may be just the right candidate! Campfire Circle understands that the costs of training and certifications can be a barrier to accessing employment. As such we are committed to providing full reimbursements for expenses related to employment at Campfire Circle.

This posting will remain open until filled. Only applicants selected for an interview will be contacted. For more information about Campfire Circle, please visit – No phone calls please.


Campfire Circle acknowledges that the overall health and wellness of you and your family are important; for this reason, we have partnered with Homewood Health to create an employee and family assistant program which is accessible to all of our seasonal and year round staff members and their families.


Campfire Circle is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, Indigenous People of North America and the world, persons with disabilities, 2SLGBTQIA+ persons, and those who may contribute to the further diversification of ideas. We are committed to providing equitable opportunities in employment and to providing a workplace which is free from discrimination and harassment.

We are equally committed to providing an inclusive and accessible workplace. Applicants requiring accommodations to access our job postings and apply for roles with our organization are invited to reach out to our HR Team at or in a manner that fits their accessibility needs, and can trust that their application will be considered equitably for our available roles. Contact information for our HR Team is located on our website at, and more information about our accessibility commitments can be found at


Campfire Circle is grateful for Indigenous communities’ stewardship of the land that we occupy- the traditional territory of many nations such as the Mississauga’s of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. We aspire to be deserving stewards of the land, in partnership with them.

We also acknowledge all Treaty peoples – including those who came here as settlers – as migrants either in this generation or in generations past – and those of us who came here involuntarily, particularly forcibly dis-planted Africans, brought here as a result of the Trans-Atlantic Slave Trade and Slavery.



February 3, 2023