Elite Camps Hoop Dreams
Job Title: Camp Administrator
Reports To: Camp Director
This role is a designated office position consisting of a wide variety of administrative with camper and staff interaction. The Camp Administrator works cooperatively amongst members of the Leadership Team and is the leading point of contact with parents. They help facilitate the registration process and other parent/camper satisfaction-related issues as they arise through the summer. The dynamic nature of summer camp demands each staff understand that additional duties may be assigned as required.
~ Work as part of a team to foster a safe, fun, and supportive camp environment grounded upon Elite Camps’ mission and values.
~ Demonstrate positive attitudes, respectful communication, appropriate attire and grooming, and a diligent work ethic.
~ Provide care to our campers that reflect the standards and guidelines of Elite Camps.
~ Learn and abide by all policies and procedures to ensure the health and safety of campers and staff.
~ Be an effective role model to campers and staff in compliance with all rules & regulations, maintaining a clean and safe work & living environment.
~ Perform all other duties and roles assigned by the Camp Director.
~ Set up the summer camp office.
~ Manage and proactively resolve parent inquiries & requests ensuring efficient and timely response to email and telephone enquiries on a daily basis.
~ Retrieve of and respond to voicemail in a timely manner.
~ Communicate with Directors about feedback from parents and campers in a timely manner.
~ Ensure that all forms and payments are completed by registrants prior to their arrival at camp.
~ Write and send mass emails to parents regarding various camp related information.
~ Assist with all aspects of the camper Pick-Up and Drop-Off process.
~ Monitor and post daily attendance of staff and campers, including sign-ins & sign-outs.
~ Provide Leadership Team with accurate reports obtained through CircuiTree.
~ Copy, print, scan, sort, and file all support materials required to run the camp.This includes but is not limited to: attendance lists, Camper Mail, Incident Reports, Camper Tracking Sheets, Gameplans.
~ Collect, log, label, and file all incoming invoices and receipts.
~ Track and log attendance count for meals.
~ Facilitate the daily management of all Lost & Found items.
~ Confirm all busing reservations with registrants and the bus company prior to the sessions. Manage and log all bussing related issues.
~ Run the Tuck Shop and the Camp Store daily.
~ Track inventory for the Tuck Shop & the Camp Store and reorder when necessary.
~ May be asked to travel in a camp vehicle, locally and longer distances,to pick up/purchase camp related items.
Minimum 18 years of age.
Demonstrated superior organization, communication (verbal & written), and customer service skills.
Proficient knowledge of a Windows computer environment (Excel, Outlook, Word), and Google Drive.
Ability to learn our camp management software quickly and effectively.
Current CPR-C and First Aid certification.
Current Criminal Background Check.
Valid G drivers license.
Must be enthusiastic, energetic, and positive.
Ability to work well with all levels of campers, and staff.
One week of Staff Training (June 26, 2021 – July 3, 2021) & 8 weeks of Camp (July 4, 2021 – August 28, 2021)
Some pre-camp work may be needed in May and/or June